Current copiers are a key part of any office’s document management system. Unlike their counterparts in the 1980s and 1990s, modern versions of these versatile desktop machines are essentially computers that can print, fax, scan and copy. As copiers have become more technologically advanced, the costs associated with this important office equipment have also increased. Many companies rent a copier rather than buying the equipment. If your company is considering renting a copier, consider N&G Rentals to ensure the most favourable rental conditions. Keeping in mind the following advantages of renting a copier will help your business make the right decision.

FOLLOW THE TECHNOLOGY

Copier technology is constantly improving, so choosing to lease rather than buying a copier gives your business the ability to upgrade to a newer, more advanced model during your rental period, ensuring your employees have the best access to the best technology. The purchase of a copier puts the burden of upgrading your equipment solely on the shoulders of your business. Renting a copier gives your company the freedom to upgrade to high-end equipment with improved technology at the end of each rental cycle, lasting two to three years.</p>

NO NEED TO ARRANGE DISPOSAL WITH A LEASE

Many companies think that they will simply be able to throw away an old copier, ignoring the long list of regulations regarding the safe disposal of computer equipment, which can make the process tedious and expensive. When you choose to rent a copier, the burden of disposition is transferred to the rental company.

NO TIED CAPITAL

Copier rental contracts usually do not require a down payment, leaving your business with no up-front costs. While the purchase of a copier blocks a useful working capital, leasing allows you to save your business money for other uses while making an affordable monthly payment on your copier lease agreement.

TAX ADVANTAGES

Renting office equipment can be very beneficial at the time of tax because monthly lease payments are generally deductible as a business expense in your company’s tax return. These savings offset the cost of the lease and reduce overall expenses for your business.

MORE SAVINGS

Let’s go back to the economic question: what will happen if our multifunction photocopier acquired by purchase breaks down? At the initial cost of the machine, we must add the technical service, the change of parts, the repairs, etc. Thanks to the rental, we have technical support that will help us with the repairs and even the replacement if necessary.

FLEXIBLE COPIER RENTAL TERMS

Copiers can be expensive, and raising enough capital to buy equipment can be difficult. For companies considering borrowing to finance a new copier purchase, leasing may be the right decision because leases typically offer more flexible terms with simpler approval conditions than loans.

NO NEED TO PAY REPAIR COSTS ON THE COPIER

When choosing N&G Rentals for your copier lease agreement, you do not have to worry about repair or maintenance costs. We will deliver all required copier consumables each month, including paper, ink and toner. In addition, we have a guaranteed response time of six hours or fewer on all service issues, ensuring your company will never wonder when a repair technician will arrive.